To avoid accidentally deleting important emails, converting them into PDFs is advisable in order to keep them secure on your device, making emails accessible both offline and online. In this guide, we will go over how to save your emails as a PDF easily and across platforms and services.

1. Outlook

The simplest universal method of saving your emails as a PDF is found in Outlook, which is available on almost every platform possible. So, if you use Outlook, the steps are very similar and quite straightforward for each device. 

Outlook.com

For users who rely on Outlook’s web client, follow these steps:

1. Navigate to Outlook.com in a web browser.
2. Select the email message you wish to save and click the “Print” button in the toolbar above.
   

   

3. Click on Print again when the email opens.
   

   

4. In the printer menu, simply click on Print one last time. Depending on your browser, this menu might look a bit different.  
   

   

5. Choose a name and location for the PDF file and click on Save or just press Enter on your keyboard.
   

   

    

If you’re using Outlook.com on Safari on Mac, you won’t see the traditional browser printer menu but instead Apple’s built-in one. When it pops up, ignore everything and just click on the “PDF” button in the bottom-left. Then, name your PDF and choose a location for it, and click Save.

SEE ALSO: How to Make A PDF Smaller ➜ 

Outlook App on Windows & macOS

There are technically two different versions of Outlook available for desktop users. There’s the standard Outlook app for Windows and then the Preview version, which happens to be the standard Outlook app on Mac. So, if you have the new app, just follow the steps given above for Outlook.com as the app looks and functions the same as the site.

But if you’re using the standard Windows app, then follow these steps:

1. Launch Microsoft Outlook. 
   
   
2. Simply right-click on your desired email and select Quick Print from the menu (2nd option from the top).
   

   

3. Now, just choose a location and file name and hit Enter. Your email will be automatically saved as a PDF.
   

   

Outlook App on Android & iPhone

If you’re on mobile, the steps for downloading an email as a PDF on the Outlook app are the same across Android and iPhone devices:

1. Launch Outlook on your phone and open the email you want to save.
2. Press on the three dots in the right corner and tap on “Print“.
   

   

3. In the top-leftcorner, tap and select “Save as PDF” and tap the PDF icon on the right:
   

   

4. You’ll be asked to choose a name and location for your PDF, do that and tap on Save.

If you’re on iPhone, you won’t see this print menu, instead you’ll see the built-in iPhone print menu. In here, tap on the Share icon at the top-right corner, then tap on Save to Files. Now, just enter a name and select a location for your PDF file, and hit Save.

SEE ALSO: How to Type in a PDF on Windows, Mac, Android & iPhone ➜

2. Gmail

If you use Android, then you most likely have a Gmail account. You can easily convert Gmail to PDF on all devices by following the steps below.

Gmail.com

This method works on anything that runs a browser, but more realistically Windows and macOS devices:

1. Launch your preferred browser and head over to Gmail. Open the email you want to save as PDF.
2. If you want to print the whole email conversation, then press the “Print All” button. Otherwise, click on the three-dot icon of the email you wish to download.
   
   

   

3. The printer menu will now open in new tab. Click on Print, choose a location and name for your PDF and hit Enter.
   

   

There you have it. Your email is saved as a PDF on your computer.

Gmail App on Android & iPhone

1. Download and open the Gmail app on your mobile
2. View and open the email you want to download as a PDF.
3. Press on the three dots in the top right corner.
   

   

4. Tap on the top-left and make sure Save as PDF is selected. Then just tap on the PDF icon on the right.
   

   

5. You’ll be asked to choose a name and location for your PDF, do that and tap on Save.

If you’re on iPhone, you won’t see this print menu, instead you’ll see the built-in iPhone print menu. In here, tap on the Share icon at the top-right corner, then tap on Save to Files. Now, just enter a name and select a location for your PDF file, and hit Save.

SEE ALSO: How to Crop or Resize your PDF Pages Easily ➜

3. Apple Mail

You can save emails as PDFs using Apple’s built-in Mail app on the iPhone, iPad and macOS easily. In the Outlook and Gmail sections above, we have already highlighted how the “Print” function works on iPhone but let’s talk specifically about Apple Mail now:

iPhone

1. Launch the “Mail” app on your device. Open the email you wish to save as PDF.
2. Now, tap on the Reply icon in the bottom.
   

   

3.  On the reply menu, scroll and tap on “Print.”
   

   

4. You’ll see a thumbnail preview of the email. Now we repeat the steps mentioned in the Gmail and Outlook sections above – Tap on the Share icon in the top-right, tap on Save to Files, then finally name your PDF and hit Save. 
   

   

macOS & iPad

1. Open the “Mail” app on your Mac and select the email you want to download as PDF.
2. In the menu bar, click on File and select “Export as PDF” from the options. 
   

   

3. Select a name for your PDF and choose the download location, then click on Save.

   

    

SEE ALSO: How to Edit a Secured PDF File ➜

Conclusion

You can easily save any email to a PDF regardless of the email client or device you’re on. Some situations might require a bit more work than others but at the end you’ll have the same, great PDF copy. Come to think of it, Google, Apple and Microsoft can further streamline the process by developing some sort of native PDF button for their operating systems and websites. Till then, these are all the steps needed to convert an email into a PDF.

The post How to Save Email as PDF on Gmail, Outlook & Apple Mail appeared first on Appuals.com.

Now, one workaround that can work is that you should refresh your Outbox and see if the queued emails show the ‘sending’ status. If it does, then your email will be sent in a moment.

If this doesn’t work, then there will be some other reasons why your Gmail app isn’t working. Make sure your internet connection isn’t weak and no antivirus is blocking the app.

What should I do to get Gmail to send my emails again?

Below will be 4 tried and tested methods to solve this issue, but before that, check Gmail’s status and see if there’s a service disruption or outage. If there is, then it won’t function until Google actually solves the problem on its end. In such cases, you can only wait and hope the service will be up and running soon.

1. Clear App Cache and Data: Too much cache is not helpful for any app, and the same is the case with Gmail. There’s a big chance that this is the reason why your emails are stuck in the outbox, so clearing both the cache and the data will remove any bugs that were the reason for this problem. Also, clearing data doesn’t remove anything from your account, and you won’t lose any of your emails, so there’s no need to worry.
2. Unsync and Sync Gmail Again: The sync function can stop working sometimes in Gmail, so simply restarting it will send your emails queued up in the outbox.
3. Enable Background Data for Gmail: Enabling this lets Gmail use mobile data to refresh itself in the background if the app is not active. If you used mobile data to send the emails and closed the app with background data disabled, the emails will be stuck in the outbox. So, make sure this option is enabled.
4. Use Gmail in Browser: If there are still some problems with your app, then use Gmail in any browser in the meantime. Moreover, you can also try updating the Gmail app.

1. Clear the App Cache and Data

1. Go to Settings > Apps.

2. Select Manage Apps.

3. Search for Gmail and click on it.
4. Select Clear Data.

5. Select Clear Cache.

6. Open Gmail again and refresh your outbox.

If the emails are still not sent, then do the following:

1. Follow the first two steps.
2. Select Clear Data and select Clear All Data.

3. Now log in to your Gmail account again and see if the emails have been sent from the outbox.

Note: The settings can vary on your mobile device.

2. Un-sync and Sync Gmail Again

1. Open Gmail and click on the hamburger menu on the top-left.
2. Scroll down and click on Settings.

3. Select your Gmail account.

4. Scroll down to the Data Usage section.

5. Uncheck the Sync Gmail option and select OK.
6. Close the Gmail app.
7. Now reopen Gmail and repeat steps 1-4.
8. Checkmark Sync Gmail again and check your outbox.

3. Enable Background Data for Gmail

1. Go to Settings > App.
2. Search and select Gmail.
3. Tap on Data Usage.

4. Turn on the Background Data option.

Again, the settings can be different on your device.

4. Use Gmail in Browser

1. Open any browser on your PC or laptop and go to Gmail.com.
2. Login to your account.
3. Tap on Outbox and resend the emails.

If Gmail is still not sending any email, then contact Google Support and let them know about your problem. They are quick to reply and will, more often than not, solve the issue at your end.

The post Fix: Gmail Not Sending Email (Queued in Outbox) appeared first on Appuals.com.

It could be that someone was trying to log in to your account, or an unusual number of emails were sent at once. You can also receive this email when you log in to Gmail on a new device.

Now, scammers can create the same email and send it to you. The email will ask you to take some action because your account is in trouble. Once you click on that link and enter your login credentials, your account will be hacked.

Therefore, knowing the difference between a real and fake security alert email is essential.

First, I will explain the parameters you need to check for differentiation. Second, I will tell you how to determine if the email is from Google or a scammer. Lastly, there is a section for those who have fallen for the scam and the steps they can take now.

How can one differentiate between a real and fake security alert email?

There are four details to check in order to determine whether the email is real or not. If these elements look suspicious, the email is likely to be fake.

1. Check the Sender’s Email Address

The email you will receive from Google will have the following email address:

no-reply@accounts.google.com

If that’s not the case, then it could very well be a scammer who sent you the email.

The job doesn’t end here. The scammers can do email spoofing and make themselves appear as if the email was indeed sent from Google. This is a common practice in phishing attacks and makes it difficult to spot a fake email.

Therefore, you must also go through the other two steps to be fully satisfied that the Google critical security alert email is genuine.

2. Check The Email Header

The headers of any email contain the Mailed-by and Signed-by addresses. When you receive a security email, check if both of them lead to a Google domain or not. If not, then this is a red flag.

Here’s how you can see the headers in Gmail:

1. Go to Gmail and click on the security alert email.
2. Click the drop-down arrow beside “to me”.
3. Now check the Mailed-by and Signed-by headers.

As you can see, the Mailed-by address will be gaia.bounces.google.com, and the Signed-by address will be accounts.google.com.

On the other hand, a fake email can have a header like this: http://scammer.com/a/google.com

Here, google.com is in a folder rather than the domain. It’s enough evidence to consider it a phishing attempt.

3. Check the DKIM of the Email

DKIM (DomainKeys Identified Mail) is a good way to check the authenticity of the email as it contains the domain from where the email was sent. So, for instance, if the email is from Google, the DKIM section will read, ‘PASS’ with domain accounts.google.com. If the domain doesn’t lead back to Google, then the email is not safe.

Here’s how to check the DKIM of an email:

1. Open the security alert email.
2. Click on the three vertical dots menu on the right,
3. Click on Show original to open the email Header. 

4. Now you can check the DKIM and other details of the email. 

4. Check the Information in the Email

A security email from Google will usually contain sign-in details which include the time, location, and device that was used for signing in.

Contrarily, a fake email will have irrelevant attachments, phishing links, contact forms, and so on. If this is the case, know that this email is not from Google.

What to do if the Critical Security Alert Email is from Google?

If the email is from Google and you indeed signed in to a new device, then it’s not a problem. Simply click on Yes, It’s me and you’re good to go.

However, if it wasn’t you who signed in, then there’s an issue. Someone else has tried logging in to your account or has logged in. At this point, you should do the following things:

1. Change your account password and log out from unknown devices.
2. Go through your Google account security settings and make sure nothing has changed like your recovery email, phone number, etc.
3. Remove apps to whom you didn’t give email access yourself.
4. Enable Two-step verification.
5. Review your Subscriptions and Payment settings to ensure no transaction has been made that you didn’t make.
6. Change the passwords of apps (especially banks) that are synced with your Gmail and saved on the browser.

What to do if the Critical Security Alert Email is from Scammers?

If this is the case, then it’s not something to worry about (if you didn’t click on anything). A phishing attack only succeeds when the users share their private information. If you haven’t done that, then you’re safe.

Here are some things to remember if you’re sure that it is a fake email:

1. Do not open any attachments.
2. Do not open any links.
3. Don’t call the contact number, if there’s any.
4. Click on the three dots menu on the right and select Report phishing to report the email.

5. Block the sender to avoid receiving any more scam emails from them.

What to do if you Fall for the Fake Email?

Phishing emails are common. In fact, they were the number one cybercrime in 2020. If you’ve become a victim, first make sure to reset your account’s password.

Use your recovery email or phone number to log in and change the login credentials as soon as possible.

Secondly, run your antivirus to look for any malware or suspected files that were installed by the scammers. If found, delete them permanently.

Similarly, if you opened a link and landed on a doubtful website, then reset your browser. This will stop the scammers from hijacking it.

Lastly, if someone has gotten complete access to your account, unfortunately, then make sure you change all the other saved passwords. This will at least keep them from accessing some of your other accounts.

Remember the points I’ve mentioned to avoid falling for phishing emails. Never click on anything if the email looks suspicious. And once you realize the email is fake, don’t delay reporting it.

The post Google Critical Security Alert – Check if it’s Scam or Official appeared first on Appuals.com.

Fortunately, there are several ways to restore your Gmail app to normal functioning. In this article, we have mentioned a few tried-and-tested troubleshooting methods that can assist you in selecting and saving images in the Gmail app.

1. Force Close Gmail and Restart Your Device

If you cannot select and save images on the Gmail App, try force-closing the app. A force-close will help solve issues in an unresponsive app with glitches. It resolves the problem by closing the app and restarting it.

Steps for forcibly closing the Gmail app on an iPhone:

iPhone SE, iPhone 8, and earlier models:

1. Start by double-clicking the Home button, which will show your most recently used apps.

   

2. Then, swipe left or right to find the app you want to force close.
3. Swipe up on the Gmail app’s preview to close the app.

iPhone X or later models:

1. From the Home Screen, swipe up from the bottom of the screen, and then pause in the middle of the screen.

   

2. After this, swipe left or right to find the app you want to force close.
3. Lastly, swipe up on the app’s preview to close the app.

2. Restart your device

After force-closing the Gmail app, restart your iPhone, as it will clear the cached data that is causing the issue. Restarting your device helps in numerous ways. Firstly, it solves minor software-related problems by resetting the software and clearing temporary data.

iPhone SE (1st generation), 5, or earlier models:

1. Press the top button and hold it till the power-off slider appears on the screen.

   

2. Next, drag the slider and wait 30 seconds for your iPhone to turn off completely.
3. Lastly, press the top button and hold it until you see the Apple logo to turn on your device.

iPhone SE ( 2nd or 3rd Generation), 6, 7, or 8:

1. Firstly, press the side button and hold it until the power-off slider appears on your iPhone.

   

2. Drag the slider to turn it off and wait for around 30 seconds.
3. Lastly, turn on your device by pressing the side button and holding it until the Apple logo appears on the screen.

iPhone X or later version:

1. Begin by pressing the volume up or down button, along with the side button, until the power-off slider appears on the screen.

   

2. Next, drag the slider to turn off your iPhone and wait for approximately 30 seconds.
3. Press the side button until the Apple logo appears on your screen to turn it on.

After following the above steps, proceed to the Gmail app. Then, touch and hold the photo until a menu appears. Lastly, tap on “Save Image” to save the photo to your photos library.

3. Remove the Gmail Account

Another method you can try to fix the issue is to remove your account from the Gmail app and add it again. Doing this can help in various ways. For instance, there could be a syncing issue between your account and the app, due to which you are unable to save the picture.

Additionally, it will help clear old data and cache associated with the account. Consequently, it will resolve issues with the account or the app. Removing the account and adding it again will also help troubleshoot any other problems by resetting the app and giving it a fresh start.

Here’s how you can remove your account from the Gmail app:

1. Open the Gmail app and tap on your profile picture in the top right corner.

   

2. Tap on Manage accounts on this device.

   

3. Lastly, tap on Remove from this device.

   

After removing your account from the device, restart it (follow method 1). Then, add your account again.

1. Go to the Gmail app and tap on your profile picture.
2. Tap on Add another account.

   

3. Choose the type of account you want to add.

   

4. Next, enter your email and password to add your account.

3. Turn On the “Always Show Images” Option

If you cannot see the images, or the images do not load in the Gmail app, you need to turn on the ‘Always Show Images’ option. When you enable this feature, all the images in emails will be displayed automatically. With this, you will not have to load them manually.

However, if you have already enabled this feature, attempt to turn it off and on again. Doing so will help reset the feature and resolve any issues causing it to malfunction. Here is how you can accomplish this:

1. Go to the Gmail app and tap on the Menu icon.

   

2. Then, tap on Settings.

   

3. After this, tap on Email Preferences under “Inbox.”

   

4. Tap on Images.

   

5. Tap on “Always Display External Images.” If the feature was already turned on, tap on “Ask Before Displaying External Images.” Then, tap on “Always Display External Images.”

   

6. Lastly, tap on “Done” to save the setting.

   

In this post, we have discussed three different methods that can help you resolve the issue of being unable to select and save images in the Gmail app. However, if none of the methods work for you, consider contacting Apple Support and asking them for a possible solution.

The post Fix: Can’t Select and Save Images on Gmail App appeared first on Appuals.com.

We have prepared this guide to help you clear all the unwanted files stored in the Outlook cache that prevent the application from running at its full potential.

This guide won’t delete any of your emails; these temporary files are meant to be removed. Feel free to follow all three methods of clearing cache provided below.

1. Delete the RoamCache folder.

You can delete the RoamCache folder, as Outlook is known to create new cache files each time you open the application. Below are the instructions to guide you in deleting the Outlook RoamCache folder:

1. Open Windows Explorer by pressing the Win + E keys together.
2. Now, navigate to the following path in File Explorer:

   %localappdata%\Microsoft\Outlook\RoamCache

3. If the folder has multiple cache files, you should delete them.
4. Simply, press the Ctrl + A keys together and then press the Delete button.

   

5. This will delete all the cache files in the RoamCache folder.

2. Clear the auto-complete cache.

The Auto-Complete cache is a list that contains all the SMTP addresses and LegacyExchangeDN entries. This list saves the names of the accounts to which you have sent an email. In some cases, this data is unnecessary and needs to be deleted for a boost in Outlook’s performance. You can delete this cache list by following the instructions given below:

1. Press the Win key to access the Start menu.
2. Search for “Outlook” and open the app.
3. Click on the “Files” option in the top left corner.
4. Open the options above ‘Exit.’

   

5. Select “Mail” on the Outlook Options page.
6. Scroll down to the section titled ‘Send messages.’
7. Click on the “Empty Auto-Complete List” button.
8. Confirm the action by clicking ‘YES‘ on the confirmation prompt.

   

9. Click OK and close the Outlook options page.
10. Doing so will clear all the cache in your auto-complete list.

3. Delete the cache using Windows PowerShell.

You can also use a PowerShell script to completely remove the Outlook cache from your Windows computer. Follow these steps:

1. Open the Windows start menu with the Win key.
2. Type “PowerShell” in the search bar.
3. Right-click on the app and select “Run as administrator.

   

4. Type the following command into PowerShell to forcefully delete the contents of the Outlook cache:

   Remove-Item "C:\Users\$env:UserName\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\*" -Recurse -Force

5. After the command has been executed, restart your computer to make the changes.
6. Open the Windows start menu with the Win key.
7. Click on the Power option and select Restart.
   

   

These three methods should delete your Outlook cache, and while you’re at it, feel free to delete your Windows temporary cache files as well.

The post How to Clear Outlook Cache in Windows PC? appeared first on Appuals.com.

Moreover, there are also options to customize the selected view. You can add or remove columns, group items, sort emails in ascending or descending order, change the formatting of columns, and more.

Besides, you can create a new custom view as well. Currently, Outlook has seven types of views or layouts from which you can choose. I’ll start with a brief overview of the three preset views and then move on to the changing process. Afterward, we’ll see how to customize, create, or delete a view in Outlook.

Present Views in Outlook.

After installing Outlook, there are three main views you can apply to your inbox. By default, Compact will be set as the primary view, but you can always change it. The following is a short introduction to the three views.

1. Compact View (Default).

The Compact layout displays the list of emails along with the reading pane. In this layout, each email displays four items: the sender’s name, subject line, a brief preview text of the email, and the received date.

2. Single View.

The single layout displays even more information than the compact view. In this layout, the email is divided into two columns. The first one displays the sender’s name, subject, attachments (if any), received date, size, and more. Similarly, the second column allows you to read a preview of the message. There is also a reading pane on the right.

3. Preview the view.

The Preview view is the same as the Single; however, it shows the information and preview in wider columns and has no reading pane. The Single and Preview layouts work well if you have a wider screen.

How to change the view in Outlook.

Changing the view in Outlook is really simple and only requires three simple steps. When you are changing the layout, Compact will be selected. So, make sure to select either the Preview or single layout to notice the change.

Here’s how to do that:

1. Select the View tab from the top menu bar.
2. Click on Change View located at the start of the subsequent menu bar.

3. Now click on the view that you want to set.

Once done, you will have a new-looking inbox. To shift back to the Compact view, follow the same steps as above.

How to Customize a View in Outlook.

Outlook allows you to customize certain aspects of a view. Therefore, if you do not like the default layout, there are options to make adjustments according to your preferences.

Here’s how to access the customization settings:

1. Go to the View tab > View Settings.

2. From the Advanced View Settings, choose any of the available customization options.

3. Adjust them to your liking and save the settings.

These are all the customization options in Outlook:

• Columns: Users can add or remove columns, as well as rearrange them.
• Group By: Users can group the items in any field in either an ascending or descending sequence.
• Sort: Users can group items in any field in either an ascending or descending sequence.
• Filter: This allows you to filter the items in order to find the specific emails you are searching for.
• Other Settings: Users can change the font and its size for both columns and rows. In addition, they can select the grid line style, preview the font, choose the location of the reading pane, and access some more options.
• Conditional Formatting: This feature enables you to filter emails more effectively. For instance, if a user wants to view only expired or overdue emails, conditional formatting will display just those. Additionally, it can allow you to see all the emails from a specific sender.
• Format Columns: Users can modify the columns by changing their colors, fonts, widths, or alignments.

How to Create a New View in Outlook.

Apart from changing and customizing the preset views in Outlook, there is also an option to create your own view from scratch. Outlook offers seven view layouts from which to choose.

But before looking at them, here is how to create a new view.

1. Navigate to View > Change View.
2. Click on Manage Views.

3. Click New on the following screen.

4. Insert the name, choose the type of view that you want, and select where the view can be used.

5. Click OK.
6. Next, modify your view in the Advanced View Settings screen and click OK.

7. Finally, click on Apply View to use the new layout instantly.

Here’s a brief run-through of the types of layouts you can select in Outlook for your new view:

• Table: This displays the emails in rows and columns. All the preset views follow this layout.
• Timeline: It displays the items that were sent or received over a specific period of time. It is helpful to organize emails about a specific project in one place.
• Card: This view displays some details of your items along with their subjects.
• Business Card: This displays more information than the Card view. You can see the name, photo, email, and other details of your contacts.
• People: This is similar to the Card and Business views, but it shows fewer details. Here, you will only see the names and photos of your contacts.
• Day/Week/Month: This format is primarily utilized in calendar folders to exhibit the items within your calendar in a grid style. In this view, you can effortlessly observe the forthcoming events.
• Icon: This view simply displays the items along with their icons and subjects.

How to Delete a Custom View in Outlook.

If you want to delete the custom view that you have made, please follow the steps below.

1. Go to the View tab and navigate to Change View > Manage Views.

2. In the Manage All Views dialog box, select the view that you want to remove.
3. Click on Delete and confirm your choice again.

4. Click OK.
5. Now select the view that you want to use and click Apply View.

The post How to Change View in Outlook to Compact, Single or Preview? appeared first on Appuals.com.

Since Microsoft has already addressed this issue, you might see this behavior if you are missing one or more Windows infrastructure updates.

However, another potential cause for this issue could be that you have too many applications running on your computer. Try closing the unused apps and also restarting Windows Search to clear all the cache files that are affecting it.

This could also happen on your system if a registry entry is not allowing the indexing process to work properly. You can fix this by enabling the correct registry entry.

Besides the scenarios covered above, the indexing issue could also be caused by system file corruption.

Here is a list of confirmed methods that should help you fix the issue.

Run the Search and Indexing Troubleshooter.

This issue could be caused by a generic system error that affects the indexing. This can have many different triggers, but fortunately, there is a fix that can be applied in most scenarios. If you haven’t done so already, try running the Search and Indexing Troubleshooter to identify the problem and fix it automatically.

To do this, you need to access the Windows Settings and search for the troubleshooter’s section. Then, run the Search and Indexing Troubleshooter to see if it can identify the problem by leveraging any of the included automated repair strategies.

Here are the steps you need to follow:

1. Open a Run dialogue box by pressing the Windows key + R.
2. Inside the search bar, type ‘ms-settings:’ and press Enter to open the Windows Settings.

   

3. From the System menu, scroll down until you see the Troubleshoot section. Access it once you find it.

   

4. Select the Other troubleshooters button.
5. Scroll down through the list of troubleshooters until you find the Search and Indexing troubleshooter.
6. Click on the Run button when you see it.

   

7. Now select all the problems that you encounter to help the troubleshooter fix your issue.
8. Click on Next when you are done.

   

9. If you want, you can enter a short description of the error. Select Next when you are done.
10. Select the ‘Try Troubleshooting as an Administrator‘ button to grant admin permissions.

    

11. Now repeat the process from steps 6 and 7 to see if the troubleshooter detects and fixes your issue.

Install pending Windows updates.

This issue could also appear if you’re missing a key Windows infrastructure update.

To ensure this is not the case, make sure your Windows is up-to-date – this issue was addressed with a series of hotfixes that Microsoft has pushed on every update channel (both public and insider channels).

All you need to do is go to the Windows Updates screen and check if there are any available updates. If there are, install all of them.

1. Press the Windows key + R to open a Run dialog box.
2. Type ‘ms-settings:‘ inside the search bar and press enter to open the Windows Settings.

   

3. Access the Windows Update section from the left side.
4. In case there are pending updates, they will be visible, and you will also see the ‘Install Now‘ button. Click on it to install them.

   

   Note: If no updates are displayed when you first open this window, click the ‘Check for Updates‘ button to see if the scan detects any.

5. After installing all available updates, restart your computer and wait for the subsequent startup to complete.
6. Once your computer has completely booted back up, test to see if the Outlook 365 Indexing problem still appears.

Restart the Windows Search Service.

Another cause for this issue could be that an associated dependency (Windows Search) is encountering problems. The Windows Search process is the primary method for indexing files on both Windows 10 and Windows 11, so having it correctly configured is mandatory for the indexing process to work.

In this case, all you need to do is restart the Windows Search process. This can be done from the Task Manager. Go to the Details section and end the SearchHost process.

Here are the steps you need to follow to do this:

1. Press the CTRL + Shift + ESC keys simultaneously to open the Task Manager.
2. Now you need to select the Details section from the left side menu.

   

3. You need to search through the list of processes for SearchHost.exe. To find it faster, simply type the first few letters, and it will appear.
4. Right-click on it, select “End task,” then click on “End process” again to turn off the process.

   

5. To restart it, all you have to do is open the taskbar of your computer.

   

6. Now test to see if the Outlook 365 Indexing Problem has been fixed.

Remove Outlook from the indexing service.

The Outlook database files may be unable to work properly with the indexing service due to an interlock between them. In this case, you can try removing Outlook from the indexing service in order to use it properly.

To do this, you need to access the Indexing Options and remove the location for Outlook.

Note: The only issue with this method is that the search function in Outlook will operate somewhat more slowly after implementing this fix. Therefore, if you need optimal performance, you do not need to follow this procedure.

Follow these steps to learn how to remove Outlook from the index service:

1. Press the Windows key + R to open a Run dialog box.
2. Type ‘control‘ inside the search bar and press Enter to open the Control Panel.

   

3. Now click on the drop-down menu next to the View by button and select Large icons.

   

4. Through the list of settings, search for Indexing Options and select them.

   

5. Click on the Modify button to be able to change the locations for indexing.
6. The box next to the Microsoft Outlook location should be checked. Make sure to uncheck it to remove Outlook from your index service. Press OK when you are done.

   

   Note: If there are multiple locations for Microsoft Outlook, disable all of them.

7. Now test to see if you can use Outlook properly.

Close all the apps in use.

The Outlook 365 indexing problem could also be caused if your computer is unable to allocate enough resources to the indexing service. Your PC might be working slowly because there are too many apps running simultaneously, which can result in the indexing pausing or working very slowly.

You can try to let your computer focus on the indexing process by closing all the other apps that are turned on and that you aren’t using. The easiest way to do this is via the Task Manager.

Here are the steps you need to follow:

1. Open the Task Manager by pressing the CTRL + Shift + ESC keys at the same time.
2. Select the Processes section and sort them to see which are using the most of your computer.

   

3. Now right-click on the process you want to turn off and click on End task.

   

4. Repeat this process with the rest of the apps that you do not use.
5. When you are done, close the Task Manager and test it to see if the indexing remains problematic.

Enable the PreventIndexingOutlook registry entry.

Another cause for your indexing problem could be that the Windows Desktop Search is not working properly, or it’s being misconfigured by a registry key.

You can fix this by forcing your computer to turn off the Windows Desktop Search via the Registry Editor; this way, you will make Outlook use its built-in search option.

 This can be done by creating a registry entry in the Registry Editor. You can always turn it off if it is not helping you.

Here is a guide that will show you how to create the registry entry that you need:

1. Press the Windows key + R to open a Run dialog box.
2. Inside the search bar, type ‘regedit‘ and press Enter to open the Registry Editor.

   

3. You will be prompted by the User Account Control (UAC). Click on Yes to give administrator permission.
4. Now, use the search bar located on the upper side and search for the following subkey:

   HKEY_LOCAL_MACHINE\SOFTWARE\Policies\Microsoft\Windows

   

5. Right-click on the Edit button and click on New, then click on Key.

   

6. Name the key ‘Windows Search‘ and press Enter to save it.
7. Select this key, click on Edit and New, and then select DWORD (32-bit) Value.

   

8. You need to name the DWORD Value ‘PreventIndexingOutlook‘ and press Enter to save it.
9. Right-click on this value and click on Modify.

   

10. You need to change the value data to 1 in order to enable this option. Once you are done, click on ‘OK‘ to save it.

    

11. Close the Registry Editor and restart the app to see if the Outlook 365 indexing problem has been fixed.

7. Repair, install, or clean install your Windows.

If you’ve come this far without a viable fix, this Outlook issue could also be caused by some corrupted files that are affecting your computer. In this case, you can resolve these problems by refreshing all the files that your system possesses.

Here are two different ways to do this:

• Clean install – This procedure will reinstall your Windows, replacing every corrupted file with a healthy equivalent. The system problems should disappear, but remember that you will also lose all your personal files currently stored on your computer.
• Repair Install – If you don’t want to lose all the personal data stored on your computer, you should opt for a repair install. This procedure will fix all the corrupted files in your system while also preserving the data you don’t want to lose.

The post Troubleshooting Outlook 365 Indexing Problem on Windows 11 appeared first on Appuals.com.

In this guide, we will show you the methods you must follow to prevent Outlook from showing the “Locate Link Browser” dialogue message.

1. Make Outlook the default email client

The primary reason certain emails on Outlook cannot open is that the Outlook program is not set as the default email client. Therefore, make sure that you make Outlook the default program for all emails to prevent this error from occurring. You can follow the instructions below to set Outlook as the default email client on Windows:

1. Press the Win + I keys to open the Windows Settings.
2. Navigate to Apps > Default Apps.
3. Under “Email” click on the default Email program.
4. Select “Outlook” on the “Choose an app” menu.

   

5. Once you have set Outlook as the default program for emails, you can run Outlook again.  

2. Set Internet Explorer as the default browser

Additionally, this issue is known to occur when Internet Explorer is removed as the default browser on your Windows. Therefore, make sure that you temporarily set it as the default browser. Although the configuration reverts back as you restart your computer this method is known to fix this issue. Below are the instructions to set Internet Explorer as the default browser on Windows:

1. Press the Win + I keys to open the Windows Settings.
2. Navigate to Apps > Default Apps.
3. Under “Web Browser” select the default program. 
4. Select “Internet Explorer” as the default web browser on the “Choose an app” menu.

   

5. Lastly, after selecting the new default browser, restart your Outlook.
6. After using Outlook, you can switch back to using your default browser. 

3. Change the registered file type (Windows XP Only)

Changing the registered file for the URL:HyperText Transfer Protocol file type to use Internet Explorer is also known to fix this issue with Outlook. You can follow the steps below to perform this method in a step-by-step sequence. 

1. Open your My Computer from the Desktop shortcut. 
2. Click on the Tool option above and select the Folder options.
   

   

3. Navigate to the File types tab.
   
4. Under the “Registered file types” section, open the Advanced options of ” URL:HyperText Transfer Protocol” and click “Edit”
   

   

5. Type “Open” in the Action box.
6. Locate and open Internet Explorer (Iexplore.exe) in the Application used to perform action box.
7. Lastly,  type “IExplore” and click OK in the Application box.
8. This will change the registered file type to use Internet Explorer. 

4. Manually add the IE.Protocol CommandID

When Outlook fails to open the IE.Protocol CommandID, causes Outlook to face issues with its links. Therefore, you can manually include the missing CommandID on your windows with the instructions listed below. 

1. Open your main Desktop screen.
2. Right-click and select New > text Document to create a document file on your Desktop.

   

3. Press Win + E to open the File Explorer. 
4. Click on the View tab at the top.
5. Check the “File name extension” box to show the hidden viral attachments.

   

6. Open the document file you created on your Desktop.
7. Paste the following text into the document file:

   Windows Registry Editor Version 5.00
   [HKEY_CLASSES_ROOT\htmlfile\shell\opennew]
   @="&Open"
   "MUIVerb"="@C:\\Windows\\System32\\ieframe.dll,-5731"
   "CommandId"="IE.Protocol"
   [HKEY_CLASSES_ROOT\htmlfile\shell\opennew\command]
   @=""C:\\Program Files\\Internet Explorer\\iexplore.exe" %1"
   "DelegateExecute"="{17FE9752-0B5A-4665-84CD-569794602F5C}"

8. Save the document file.
9. Right-click on the saved file and select “Rename”
10. Rename the file and replace “.txt” with “.reg.”
11. Confirm the action if Windows asks for permission.
12. Double-click on the file to open it (changed to green cubes). 
13.  Allow entries to be imported to your registries. 
14. Confirm the action on the confirmation prompt and fix the Outlook issue. 

5. Update Outlook to the latest version

Having an outdated Outlook that is not supported by Windows will also cause issues with the application. Therefore, you must check for any available updates and install the latest version of Outlook to repair any issues you are facing. You can do that as below:

1. Open your Microsoft Outlook.
2. Navigate to File > Account (Office account).
3. Click on “Update options” under  Product Information and select “Update Now.”
   

   

4. After the update is installed, you will have the latest version of Outlook. 

If Update Now is unavailable

In case you are not able to see the “Update Now” option, make sure that you click on “Enable Updates.”

If Update Options is unavailable

If the “Update Options” is not available, then you must follow the steps below:

1. Press the Win + R keys to open the run command.
2. Type “control panel” and click OK.
   

   

3. Open the “Uninstall a program” option.

   

4. Select the Microsoft Office application
5. Select the “Change” option above.
6. Select Quick Repair > Repair and get the Update Options on your product information.

1. Press the Win key to open the start menu.
2. Type “Microsoft Store” and open the application.

   

3. Sign in to your Microsoft Account.
4. Open your Microsoft Library.
5. Select “Get Updates” and install the latest Outlook update.

   

The post Why does “Locate Link Browser” dialog box appear on Outlook? appeared first on Appuals.com.

To ensure that your emails appear consistently across all clients, you must optimize for the most widely used email providers. Statistically speaking, Gmail and Outlook are two of the most successful email providers. Apple mail gets a lot of market share as millions of people use Apple devices. As they are not accessible to everyone, they don’t have a place in the list of the best email services.

The amount of emails received each day is expected to rise to 376.4 billion by 2025, according to Statista. Here’s a rundown of the most widely used email clients in case you’re interested in customizing your message layout to work with each one.

1. Gmail

As evident as it is that we’d pick Gmail as our top pick, the service’s adaptability forced us to give it the nod. Gmail is the most widely used email service, with over 1.8 billion users worldwide. In a twist of fate, Gmail’s meteoric rise to prominence can be attributed partly to the presence of features other than the email within the inbox.

Since its inception in 2004, Gmail has amassed a large and loyal user base due to its many endearing qualities: its ease of use, robust security against spam and malware, and ability to work in tandem with other Google products like Drive, Docs, and Calendar.

Due to dynamic mail, Gmail may now be interacted with right from the inbox, whether it is to fill out a survey or reply to a comment on Google Docs. You can quickly find the information you need by having messages automatically sorted into tabbed categories like Primary, Social, and Promotions.

You can use the same interface to handle several accounts (Outlook, Yahoo, and any other IMAP or POP email). You get 15GB of space for your inbox, Drive, and photographs, plus advanced spam prevention to keep only the messages you want in your inbox.

Notable features:

• Un-send an Email: Provides the option to un-send an outgoing email. When you accidentally send an email, the “Undo” button immediately appears in the corner of your screen.
• Plenty of free space: You get a free email service with 15GB of space. Worrying about hitting any restriction while you save thousands upon thousands of messages is unnecessary.
• Accessible to everyone: Available on any device with an internet connection. The same goes for every browser. Email clients might be picky about which operating systems and devices they work with, but Gmail can be accessed from everywhere.
• Perfect spam protection: Spam and malicious emails are blocked at a rate of 99.9%. It could be argued that Gmail’s spam filter is too strict.
• The Smart Compose feature: Textual recommendations that facilitate the drafting of emails in a shorter amount of time. The Smart Compose function in Gmail uses machine learning technologies to forecast your next words as you type accurately. Whether or if you decide to implement the recommendations is entirely up to you.

2. Outlook Mail

Outlook.com, initially launched by Microsoft in 1996 under the name Hotmail, is a web-based suite of email, contact, task, and calendaring services and is often regarded as the most formidable Western competitor to Gmail.

Outlook, like Gmail, features an intuitive and well-designed user interface. As far as free email services go, it’s right up there with Google’s or even a close second. There are already over 400 million users of Outlook.com, and many of them use it in connection with other Microsoft products like Xbox, Windows, Skype, PayPal, DocuSign, and more.

With Outlook’s mail rules feature, you can also choose certain conditions under which new messages will be automatically filed, labeled, tagged, or forwarded.

Focused Inbox is the most advertised addition to Outlook.com. When enabled, Outlook.com will sort your incoming emails by how urgent they are using machine learning. The most pressing emails will be displayed in the Focused tab, while the others will be relegated to the Other tab. It only takes one mouse click to toggle between the two tabs.

Notable features:

• Focused Inbox: With the help of machine learning, Outlook sorts incoming emails in order of relevance, allowing you to get the information you need quickly. Instead of showing all your emails at once, only the most crucial ones will appear on the Focused tab.
• Calendar: Outlook’s built-in calendar makes it easy to schedule meetings, appointments, and other events.
• Contacts: Maintain and manage your list of contacts with ease in Outlook
• Accessibility: With its accessibility features like voice navigation and other assistive device support, Outlook is an excellent option for the visually impaired.
• Quick Parts: Users can copy and paste portions of text at their leisure using a feature called “Quick Parts.”

3. ProtonMail

One more service that brags about its secure procedures is ProtonMail. Rest assured that your data is in secure hands with ProtonMail, which was originally marketed as “the only mail server the NSA can’t hack.”

The company began in 2014 at CERN in Switzerland and is still legally registered there. Therefore, it is protected by the Federal Data Protection Act and the Federal Data Protection Ordinance of Switzerland, two of the most stringent privacy laws in the world.

However, an essential feature of ProtonMail is its client-side encryption, which safeguards messages before they even reach ProtonMail’s servers. Because of the way their infrastructure is set up, ProtonMail cannot access your communications.

Notable Features

• End-to-end encryption: Only you and the recipient can read your messages due to ProtonMail’s end-to-end encryption.
• Zero access encryption: In addition, your messages are encrypted using ProtonMail’s proprietary Zero Access Encryption system, which not even ProtonMail’s developers can break into.
• Secure contacts: ProtonMail’s secure contact storage features include encrypting contact details such as names and email addresses.
• Anonymous Email: When using ProtonMail, you can send and receive emails without disclosing your true identity because of the service’s “anonymous email” feature.
• Secure message expiration: The emails you send with ProtonMail can have an expiration date set, at which point they will be removed from both your inbox and the recipient’s mailbox.
• Two-factor authentication:  ProtonMail offers support for two-factor authentication to protect your account further.
• Custom domain support: With ProtonMail, you can use your domain name for your email address, giving you a more polished and reputable appearance.
• Custom filters and labels:  ProtonMail’s superior filtering and labeling capabilities make it simple to sort and file your email correspondence.

4. Yahoo Mail

Yahoo Mail, founded in 1994, is one of the few companies to have survived the dot-com boom and bust. Yahoo! has seen a decline in its once dominant market share in the search engine and email service industries. However, the company continues to offer valuable resources at no cost to its users and consistently ranks highly in user satisfaction surveys.

Yahoo! Mail is the American subsidiary’s email service. If you’re looking for a reliable email provider, look no further than this one, which ranks among the best and offers a free account with 1 terabyte of storage space. Compatible with Facebook, POP, and IMAP for easy texting.

Equally important to Outlook is Yahoo’s robust attachment support. Yahoo Mail’s users have the distinct advantage of being able to retrieve any attachments they’ve ever sent or received.

This can seem like a fantastic idea for artists who frequently collaborate by sharing documents. Embedded or inline attachments within an email can also replace file attachments with minimal disruption (or vice-versa).

Notable features:

• Quick views: Emails can be sorted into categories like “purchases,” “travel,” and “financial,” among others, with the “Quick Views” feature, making it much simpler to locate certain messages.
• Mail appending: The accuracy of your contact list can be improved with the help of Mail Appending, which can fill in blanks like phone numbers, addresses, and work titles.
• Mail right rail: This panel can be interacted with to see things like maps, weather, and news stories relevant to the email you’re currently reading.
• Mail avatar: You can give your email account a more individual feel by uploading a custom avatar with the “Mail Avatar” function.
• Mail print: Mail Print is a function that lets you print any email or attachment without first having to save it to your device.
• Mail notepad: If you prefer to take notes digitally, Yahoo Mail includes a built-in notepad that you can use to jot down ideas and store them in your inbox for later reference.
• Mail keyboard shortcuts: Email management is sped up and simplified with Mail’s keyboard shortcuts, which let you access often-used functions with the press of a key.

5. Zoho Mail

If you’re looking for a professional email service with a wide variety of useful extras, go no further than Zoho Mail. Zoho Mail is an advanced and flexible email service since it allows for custom domains, collaborative features, and the migration of old emails.

The ability to personalize Zoho Mail is a noteworthy feature. Users have complete control over their inboxes, from the ability to add personalized labels and filters to the design of their outgoing messages. Due to the high degree of personalization available, handling a huge number of emails while maintaining a well-organized inbox is simple.

Your emails and other data are safe within Zoho Mail because of its high level of security. Spam filters, two-step verification, and encryption feature all come standard, giving you peace of mind while sending and receiving emails.

The intuitive layout of Zoho Mail is another great feature. The mobile app delivers a smooth experience for customers on the go, and the clean and straightforward design makes it easy to explore and manage your emails.

Notable features

• Custom domains: With Zoho Mail, you can utilize your own domain name for your email address, making it a more credible and adaptable service for enterprises.
• Collaboration tools: Zoho Mail’s shared inboxes, calendars, and tasks are only the beginning of the collaborative features that make it simple for groups to work together and organize their projects.
• Email migration: Migrate from another email provider to Zoho Mail with minimal disruption to your inbox, contacts, and other settings with the email migration feature.
• Advanced filtering and labeling: Zoho Mail’s sophisticated filtering and labeling features make it simple to sort and file your inboxed messages.
• Clean and Simple Interface: You can easily access and manage your inbox with Zoho Mail’s simple layout.
• Mobile app:  Zoho Mail’s mobile app is available for both iOS and Android devices, so you can check your inbox wherever you go.
• Zoho office suite integration: You can access other Zoho Office Suite apps like Zoho Writer, Zoho Sheet, and Zoho Show from within Zoho Mail due to the suite’s integration with Zoho Mail.
• Spam protection: Zoho Mail has built-in spam protection to prevent unsolicited communications from clogging up your inbox.

Final Thoughts

The best email provider is the one that best fits your needs and interests. Top email providers like Gmail, Outlook and ProtonMail each have their own set of advantages and perks for their consumers. Regarding email, few services can match Gmail’s popularity and flexibility, with its 15GB of free space, dynamic inbox, and myriad communication possibilities.

Microsoft Outlook is an email service that also includes a calendar, contact storage, mobile access, and a rapid reply function. ProtonMail is a Swiss-based encrypted email provider that places a premium on user privacy. Regarding email, all options cover the basics, so picking the right one comes down to personal preference.

The post What’s The Best Email Service in 2023? Best Clients Ranked appeared first on Appuals.com.

Gmail and other popular mail providers all have similar limitations set in place when it comes to maximum file size. Realistically, any “large” file cannot be sent over directly. Luckily, there are other ways you can send large files in your emails. The best of them are listed below. 

How large of a file can you email?

The first thing that comes to mind is how large of a file you can send in a single email. The answer to that question will be determined mostly by your email service provider. The following is a list of the maximum file sizes you can send:

• Gmail: 25MB
• Yahoo Mail: 25MB
• Outlook: 20MB
• Apple Mail: 20MB

As you can see, an email attachment size limit of 20-25 MB commonly applies. All email service providers enforce this size limit to prevent the server from being overwhelmed by an excessively high volume of huge emails. Therefore, learning how to transfer a large file by email to save time and effort becomes an even more important skill. The next part will demonstrate how to email even the largest of files successfully.

Use Integrated Cloud Services

Users can send large files in a single email when using a cloud service. Sending the file is as easy as including a link to the hosted file and sending that along with the email. Some email services make this considerably simpler due to an in-built cloud feature. With only one click, the recipient can access the file in the cloud and save it to their computer.

A few advantages of using integrated cloud services are the rapidness with which data may be sent, the confidentiality of the transferred information, and the absence of storage limitations. It’s also possible that transferring a file via the cloud is more secure than utilizing a USB and more easy.

1. Google Drive

The widespread adoption of Gmail has resulted in the near-universality of Google Drive, whether for professional or personal use. If the file you’re trying to attach is larger than Google’s 25MB email file size restriction, Gmail will offer to upload it to Google Drive and include a link in the email.

Google Drive’s integration with Gmail’s file attachment system is a handy tool that allows you to quickly and easily sort your attachments into a Drive folder without leaving the email app. Additionally, as Google owns the application, Gmail users may find Google Drive the most suitable option for sending huge files.

However, not everyone would benefit from doing so. When utilizing a computer with limited resources, it can be inconvenient to load Google Drive only to retrieve an email attachment because of the memory required.

2. Dropbox

With the Dropbox for Gmail add-on, you can send larger files without any difficulty. It works similar to Google Drive. First you have to upload your files to your Dropbox. You can get the link of the files by clicking on them. This link can be sent in an email. 

When you get an email with a Dropbox link, a detailed preview of that link will automatically be displayed. These URLs will allow you to download the files directly from Gmail or upload them to Dropbox, just like you would with an attachment. No matter how large a file may be, it will still be subject to Dropbox’s free account storage restriction.

3. OneDrive

OneDrive is also another excellent integrated cloud service. It offers similar features to Google drive and Dropbox but it is associated with you Outlook email account. when you try to do so. So if you are a Outlook user, OneDrive is your way to go for sending large files.

A file up to 2GB in size can be shared from OneDrive. A file link will be provided which can be shared through any email and opened and downloaded from any device. 

Compress the files online

You can easily avoid the hassle of using a third-party provider to transfer huge files via email by compressing them first. With a PDF editor such as Adobe Acrobat online services, you can compress files without installing any extra software. Simply proceed in the following direction:

1. Browse the PDF editor website.
2. To reduce the size of a large file, upload it.
3. Allow the software to perform its work.
4. Download your compressed PDF file.

With this change, the file size can be decreased without sacrificing quality. Sending large attachments through email is now a breeze.

Final Thoughts

Sending huge files over email is best done with the help of dedicated, encrypted cloud storage and transfer services. Some of the finest techniques to deliver large files without any problems are explained in this post. Furthermore, they cost nothing to use for their intended purpose.

Remember that even while this applies to sending attachments, you should exercise caution when receiving them. It’s likely common knowledge that you shouldn’t open files sent to you by individuals you don’t know and trust. The same is true for any content you get via any platforms mentioned above, be it a file or a link.

The post How to Send Large Files Over Email – 4 Guaranteed Methods That Work in 2022 appeared first on Appuals.com.